Request For Proposal - Tree Planting Contract (2026 and 2027)
Work Opportunity: 2-year contract (with option to extend for 1 year) for tree planting and tree protector installation on forest tenures managed by Taan Forest.
Location: Cutblocks located on Graham, Moresby, and Louise Islands, Haida Gwaii.
Summary of Contract Opportunity: Carry out tree planting, protector installation, associated storage and tracking of trees for the 2026 & 2027 planting programs for Taan Forest.
In addition to managing your own planting crew, this contract will potentially include the mentorship and supervision of a smaller planting crew (5-10 person) that will be working separately from this contract, referred to hereafter as ‘additional planting crew’.
2026 – Planting of +/- 260,000 trees and installation of +/- 206,000 tree protectors over a total area of approximately 342ha.
2027 – Planting of +/- 263,000 trees and installation of +/- 280,000 tree protectors over approximately 329ha.
Interested, SAFE certified companies or organizations must include in their submission:
1. A completed bid template that covers the following information:
(a) company details
(b) local employees
(c) Contract Rates –$/tree, $/cone installation be submitted using the provided ‘Bid Sheet’. All bids must be inclusive rate that captures seedling storage, tree and protector delivery, crew transport and camp costs (if required).
(d) Company Capacity- provide an inventory of your company capacity to include crew size, vehicles, and tree storage facilities
(e) Relevant work history and references
The evaluation of successful contractors will be based on the following weighting system:
1. Local employment (25%)
a) Local contractor (12.5%)
b) Local employees (% of local employees) (12.5%)
2. Contract rates (50%);
a) Overall cost of planting bid
3. Capacity/project capability (Provide an inventory/description of your company capacity including crew size, vehicles, tree storage facilities) (15%);
4. Previous work experience (5%); and
5. Past performance with Taan Forest and/ or reference checks (5%).
Taan will provide all planting stock, protectors and cedar stakes, as required for the contract; it will be the Contractor’s responsibility to properly cold store trees and deliver trees, stakes, protectors and crew to site.
Attachments to review or to be completed for the RFP:
· Cover Letter;
· Bid Sheet
· Bid Template; and
· Draft Contract
Documents, to be provided by Taan Forest, are available below (URL: https://www.taanforest.com/news?category=Contract%20Opportunity)
Project Term:
1St Planting Contract: April 1st, 2026 – June 30th, 2026
2nd Planting Contract: TBD (similar)
Deadline for Submissions: December 12th, 2025, at 3:00 pm
Contract Standards:
The successful bidder’s RFP, rates and employee declaration will become a binding part of the contract. Failure to fulfill RFP commitments will result in contract termination. The winning bidder will be held by the contract to uphold the number of local employees as indicated in their RFP Parties will be contacted after January 12th, 2026.
Questions and send proposal to:
Operations Forester: Bill Crocker
(250) 559-2337 ext. 229 / (250) 418-1258
E-mail: bill@taanforest.com